How to Set up G Suite for Your Business

We've all felt it, that awkward moment when you get an email with professional content but from a personal email account. The good news is, we are going to guide you towards setting up G Suite for your business.

To start using Google Workspace for your business or organization, the first step is to sign up. Before signing up, have your domain name, your user name, and an email address that is not in your Workspace domain, handy. If you already have an account, go to admin.google.com to sign in.

Signing up with Google Workspace

• Fill in your business name, the number of employees, and the country, then click view next step.
• After filling in your name, last name, and current email, click view next step.
• You will be prompted to use a domain you already have or purchase a domain.
• If you have a domain name, click on Yes, I Have One I Can Use.

For the purposes of this How To, we will use an existing domain.

• Enter your domain name and go to the next step. Choose this domain to set up the account and move on to the next step.
• Choose the username and create a password for your admin account, for example admin@yourdomain.com.
• Review and fill in payment information then click next.
• Click Continue To Setup and agree with the terms and conditions.

Once you have signed in or created an account for the size and type of organization that you have, you will be taken to the Admin Console. To start setup, click on Click Here, then click Activate to set up your email using your domain. If your domain host has been detected, the wizard will guide you through the whole process specifically for your domain host. Below are the generic steps to verifying your domain and setting it up.

• Sign into your domain host's website
• Verify your domain
• Set up domain MX records
• Add Users/Team Members

Let's look at these in more detail, for the 10Web-hosted part of the process.

Verifying Your Domain

Sign into the admin console of Google Workspace, click on Start Setup or Verify Domain, then Begin Verification, and lastly Select your domain registrar or provider. Go to the section Create a new TXT record and copy your verification record from the Value/Answer/Destination field.

Now open the DNS management screen for your domain on the 10Web dashboard. The path depends on where the domain is managed:

• If you bought the domain through 10Web: in the left sidebar click Domain Portfolio, choose the domain, and open its DNS management section.
• If the domain was bought elsewhere and is pointed to your 10Web-hosted website: open the website, click Manage, then Domains, and click Manage DNS next to that domain.

On the Manage DNS page, click Add DNS Record, choose TXT as the type, enter the name of your subdomain, paste the Google verification record into the TXT Content field, and click Add Record. The new TXT record appears right away in your records list.

Return to your Google Workspace domain verification page and click Verify, then Continue.

Setting Up MX Records

Once your domain is verified, it's time to direct your email flow by pointing your MX records to Google's mail servers.

Back in your 10Web dashboard, open the Manage DNS page for this domain again (same path as above). The Manage DNS page has a quick-add option for this exact case: click Add Gmail MX Records, then click Add Records. This fills in all the MX records Google requires in one step — you don't need to copy priority or mail server values by hand. The records appear in your DNS records list right away.

It usually takes about 6 hours until you can start sending and receiving emails, though it can take up to 72 hours for records to fully propagate.

Adding Team Members

To add users, sign into the administrator panel of your Google Workspace account.

• Have the name and last name of your team member ready.
• If you have created teams, click on the Organizational Unit you would like to apply for the team member, then click on the Add New User button.

• Fill in the information, create a password, and click the Add New User button to create the email account.

• Repeat for other team members.